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Statutory declarations and certified copies

There are times when Council will ask that applicants for registration provide a Statutory Declaration, and at other times you might be asked to provide a Certified Copy of a document that you’re relying upon for your application for registration.

Statutory declarations

A statutory declaration is a legally binding document which may be used in legal proceedings in New Zealand under the Oaths and Declarations Act 1957. The declaration must be taken in front of an authorised person and its purpose is to confirm to us that what has been declared is true and correct. There is a specific Council form that you need to use for this purpose.

If you are in New Zealand, the declaration can be taken in New Zealand in front of one of the following:

  • a person enrolled as a barrister and solicitor of the High Court
  • a Justice of the Peace
  • a notary public
  • the Registrar or a Deputy Registrar of the Supreme Court
  • the Registrar or a Deputy Registrar of the Court of Appeal
  • a Registrar or Deputy Registrar of the High Court or a District Court

If you are in another Commonwealth country, the declaration must be taken in front of one of the following:

  • a Judge
  • a Commissioner of Oaths
  • a notary public
  • a Justice of the Peace
  • any person authorised by the law of that country to administer an oath there for the purpose of a judicial proceeding
  • a solicitor of the High Court of New Zealand
  • a Commonwealth representative.

If you are in a non-Commonwealth country the declaration must be made before:

  • a Judge
  • a notary public
  • a solicitor of the High Court of New Zealand
  • a Commonwealth representative.

Certified copies

A certified copy is a copy of a primary document, that has on it an endorsement or certification that it is a true copy of the primary document. It does not certify that the primary document is genuine, only that it is a true copy of the primary document. The Council accepts copies certified by -

  • a Council staff member
  • a Council-appointed registration agent
  • a Justice of the Peace
  • a Commissioner of Oaths
  • a notary public
  • a person enrolled as a solicitor or barrister of the New Zealand High Court or a District Court
  • a Registrar or a Deputy Registrar of the Supreme Court
  • a New Zealand Police Officer (Senior Sergeant or above)
  • a Registrar or a Deputy Registrar of the Court of Appeal.

Please ensure that any certification (including any certification stamp content) is in English, to avoid having to get the certification officially translated.

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